Library

Amendments to this policy may be made at any time, but must be recommended by the Archives and Records Management Committee and subject to the approval of the President of the University.

While the Archives serves as the repository for all official records of the University, it may serve as the repository of non-University manuscript and pertinent archival collections. In certain instances, subject to the approval of the President of the University, such records may be kept and maintained within specific academic departments for ongoing research use, and reviewed for safety and security by the Archivist. In no instance will official University records be kept and maintained in this manner.

Items likely to be of archival interest include:

1. Official records: constitutions and by-laws, minutes and proceedings, transcripts, and lists of officers and members; financial reports;

2. Office files: correspondence and memoranda (incoming and outgoing) and subject files concerning projects, activities, and functions;

3. Historical files documenting policies and decisions, committee and task force reports, and questionnaires; successful grant applications;

Ohio Northern University will seek to obtain both the non-current records of the University and the personal papers of faculty, staff, alumni, former students, and others associated with the University. Manuscript and archival collections documenting the post-University careers of alumni are actively collected to provide documentation that supports the research interests and needs of faculty and students and to strengthen holdings in subject areas of the University.

Ohio Northern University is the repository of not only the non-current records of the University, but also the personal papers of faculty and staff. The Archives will endeavor to collect and maintain these records for their intrinsic value in documenting the history of the institution and on the development of academic disciplines. It is recognized that the personal papers of faculty and staff constitute a rich source for historical research. Such records are considered non-official records.

Official University records are considered all documentary materials, regardless of physical medium or characteristics, generated or received by the various administrative offices and academic departments of the University in the conduct of their business, regardless of the form in which they are created and maintained. Such records are considered the property of the University and constitute archival material.

The University Archives, established by administrative declaration, is a department of the Heterick Memorial Library. The University Archivist is directly responsible to the Library Director. All operational decisions for the Archives will be consistent with the policies and procedures of the Library.

Since its founding in 1871, numerous persons have either attended or graduated from Ohio Northern University. The materials listed here provide a starting point for researching those individuals. Printed or microfilmed items may be used within the library.

If you plan to be in the area, it is an excellent idea to phone or E-mail before coming to campus.

Early student records were kept in three large ledgers, microfilmed copies of which are available in the Heterick Memorial Library.

The records included:

• Name of Student
• Grades in courses took
• County and/or city of origin

In general, these records are not particularly informative by themselves. They can best be used in conjunction with alumni directory or college catalog entries if available.

The list below provides the first name on each page of the index.