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Domestic Mailing

NON-PROFIT MAILING


Envelopes

  • If other than a #10 envelope, all items will need to be sealed before being taken to the mail room
  • A return address MUST be shown on all items being sent (see below)
  • Ohio Northern University
    (Name of Department)
    525 S. Main St.
    Ada, OH 45810
  • A total count of all pieces being sent MUST accompany the mailing to the mail room
  • There needs to be a minimum of 200 pieces to receive the non-profit rate.
  • The account number being charged MUST accompany the mailing and be placed on the USPS Form (see link at bottom)to the mail room
  • All items MUST be in zip-code order. This order is determined by the first three numbers of the zip code
  • The U.S. Postal Service will not deliver any items that do not display an approved, PREPRINTED non-profit stamp
  • All items need to be placed in mail trays or mail tubs prior to pick-up. The US Postal Service or ONU mail room will not accept non-profit mailings in any other container.
  • Trays and tubs are available at your request from the ONU Mail room, ext. 2062.
  • All "on-campus" items cannot be included
  • All "International" items cannot be included
  • All items MUST display the “Non-Profit” indicia in the upper right corner of the envelope/postcard. It is best to have these pre-printed in the ONU print shop.
  • Do not mix international items with domestic items as they will be rejected by the USPS
  • Do not place items in any container other than a mail room tray or tub. Cardboard boxes are NOT acceptable
  • Do not paper clip or rubber band items.

Click here to access the USPS Postage Statement which will need to be included with your mailing
(Please print front and back. The USPS will not accept 2 pages for this document)

Click here to access the ONU Origin of Address Form (ONU Mail room will not accept mailings without this form)

Complete the sections with the information as requested in the bullet points above

NOTE - THE MAIL ROOM EMPLOYEES CANNOT PICK UP A MAILING IF THE CORRECT FORMS ARE NOT INCLUDED.

Domestic First Class Mail

  • All #10 envelopes do not need to be sealed; all others should be sealed.
  • If not sealed, FLAPS NEED TO BE DOWN.
  • All on-campus mail cannot be mixed with off-campus mail
  • All envelopes MUST display the return address on each item
  • All items need to be received by 3:45 p.m. to have the same-day post mark.
  • All "Confidential" on-campus mail needs to be sealed prior to mail-room pick-up. No form of campus mail will be sealed in the mail room

Domestic Express Mail

  • Domestic Express Mail is an overnight service only to certain postal codes. Please check with the mail room to confirm.
  • Each item being sent overnight via USPS needs to include an Express Mail form
  • The “From,” “To” and "Zip Code" areas need to be completed prior to sending. (Click here to view)
  • All shaded areas need to be completed
  • ** All items need to be received prior to 3:45 p.m. to be sent overnight**

USPS Priority mail

  • Priority Mail is two to three day shipping
  • If needed, Priority labels are available in the mail room. (Click here to view)
  • Priority labels CANNOT be used on Express envelopes
  • Express labels CANNOT be used on Priority envelopes
  • Express and Priority envelopes are available in the ONU mail room
  • Express and Priority boxes are also available in the ONU mail room

USPS Certified Mail

Two forms need to be completed for “Certified Mailing”

  1. Green and white paper form. (click here to view)
    • Complete the “Sent To” section at the bottom of the form
    • Peel off the backing, and adhere it to the front of the envelope, being sure NOT to cover the return address
    • Complete section 1
    • Place the sender's address on the reverse side
    • Peel off the backing and place it over envelope enclosure

USPS Delivery Confirmation

  • This form can be used to track outgoing mail.
  • The form is available in the ONU mail room. (click here to view)

USPS Insured Mail

  • This form can be used to track and insure outgoing mail.
  • The form is available in the ONU mail room. (click here to view)

Domestic Federal Express

  • The ONU mail room has pre-printed FedEx forms available at your request (click here to view)
  • Sections 1 and 2 need to be completed
  • All FedEx shipments need to be received in the mail room by 12 p.m. for same-day pick-up.
  • FEDEX WILL NOT DELIVER TO P.O. BOXES OR P.O. ZIP CODES

DHL

  • All DHL items being sent need to be received in the mail room no later than 12 p.m. to arrive at its destination next day.
  • A DHL form must accompany all DHL shipments (click here to view)
  • Complete sections 1 and 2