ONU Faculty Handbook

3.5 Student Change in Course or Withdrawal (9/1/88) (9/93) (9/95)

1. The student is responsible for the courses and sections for which he/she is officially enrolled.
2. Late registration, addition of courses, change of sections, change from credit to audit or audit to credit will be permitted during the first week of a quarter or equivalent in the summer term or first two weeks of a semester.
3. Dropping courses from schedule or withdrawal from the University.
   • A. Courses dropped within the first two weeks in the quarter or first three weeks of a semester will not appear on official reports; courses officially dropped after the second week of the quarter or third week of a semester will be marked as "W" (official withdrawal).
   • B. Courses may be dropped after the end of the seventh week of a quarter or the ninth week of a semester to the beginning of final examination week with approval of the dean of the college of registration but will be approved only for reason of unusual circumstances beyond the control of the student. The instructor of the course will be notified promptly of withdrawals approved after the end of the seventh week of a quarter or ninth week of a semester and the beginning of finals and may make inquiry of the dean of the college of registration concerning the circumstances and will be provided the rationale with sensitivity for the students' right to privacy.
   • C. Courses may be dropped after the beginning of the final examinations or thereafter with approval of the instructor of the course, the dean of the college offering the course, and the dean of the college of the student's registration. In the event that there is disagreement with the withdrawal by any of these persons, and the disagreement cannot be resolved then, the Vice President for Academic Affairs will provide a decision and inform all parties directly involved. The Vice President for Academic Affairs will report to the Committee on Academic Affairs all withdrawals after the beginning of the final examination week which were not approved by the dean of the college of the students' registration, dean of the college offering the course, and the instructor of the course.
   • D. For courses scheduled for terms of less than a quarter or semester in length, equivalent periods for registration changes will be established by the University Registrar.
   • E. Upon written notification by the Dean of Students or receipt of other credible documentation of a student who is physically unable to initiate the process of dropping/withdrawing from courses and at the request of the student, the dean of the college of the student's registration can initiate dropping/withdrawal of courses in accordance with paragraphs 3.5.3. A, B, and C. The instructor of the course will be notified promptly of such action by the college dean. The University Registrar will provide final confirmation to the instructor(s) and college dean that the withdrawal from the course(s) has occurred. The dean will notify the student that the course dropping/withdrawal has been processed.
4. Changes of schedule (add-drop) and complete withdrawals are official on the date received in the Office of the Registrar. Courses or sections dropped or added without proper approvals will result in no credit for the course added and an "F" or "U" for the course dropped.

   Discontinuance of attendance does not constitute an official withdrawal or drop.

5. A student who wishes to withdraw from all the courses for which the student is registered for a term may do so by initiating an official withdrawal with the student's advisor and submitting the withdrawal form to the following offices for signature-- dean of the college of registration (if this signature is obtained without the advisor's signature, it is assumed that the signature of the advisor is waived), Office of Residence Life if the student is residing in a University residence hall, and the Controller's Office. After obtaining the proper signatures the form must be processed in the Office of the Registrar to be official. Discontinuance of attendance does not constitute an official withdrawal. Failure to officially withdraw will result in failure (F or U) for each course scheduled. If withdrawal from all courses for which the student is registered occurs after the beginning of final examinations or thereafter, Section 3.C. applies.