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Code of Ethical & Professional Conduct

1.00 PREAMBLE

1.01 A pharmacy student holds the health and safety of patients to be of primary importance.  The student renders to each patient the full measure of his/her ability as an essential health care practitioner.

1.02 A pharmacy student strives to gain professional knowledge and to render the best professional judgment.

1.03 A pharmacy student is expected to be a law abiding citizen, to uphold the dignity and honor of the profession, and to accept its ethical principles.  The student shall not engage in any activity that will discredit the profession.  The student shall expose illegal and unethical conduct in the profession.

1.04 The principles of professional conduct for students of the College of Pharmacy have been established to guide the student in his/her relationship with fellow students, faculty, staff, practitioners, other health care professionals, and the public.  Toward this end, the students and faculty of the College of Pharmacy have adopted this Code of Ethical and Professional Conduct, hereafter referred to as the “Code.”

 

2.00 PLEDGE

2.01 Before beginning the curriculum, students shall be required to sign a pledge that shall read as follows:

This is to certify that I have read and understand the Code of Ethical and Professional Conduct of the Ohio Northern University Raabe College of Pharmacy and further, I agree to uphold and abide by the provisions contained therein, effective immediately and throughout my enrollment in the College of Pharmacy.

2.02 A student who refuses to sign the affirmation/reaffirmation (Section 2.01) will not be allowed to enroll in the College of Pharmacy.

2.03 The Office of the Dean will administer and maintain all records pertaining to the pledge (Section 2.01).

 

3.00 VIOLATIONS

3.01 Violations of the College of Pharmacy Code of Ethical and Professional Conduct pertaining to academic honesty include but are not limited to:

3.01.1 Knowingly giving assistance not authorized by the instructor to another while an examination or quiz is in progress.

3.01.2 Unethically obtaining, possessing, or using test or quiz material prior to the administration of any test or quiz.

3.01.3 The submission of papers, reports, projects or similar course requirements, or parts thereof that are not the work of the student submitting them.  Also, the use of direct quotations or ideas of another in materials to be submitted for credit without appropriate acknowledgment.

3.01.4 Knowingly resubmitting a paper, report, examination, or any class assignment that has been altered or corrected, after initial grading in an attempt to deceive, for reevaluation or regrading.

3.01.5 Altering or attempting to alter an assigned grade on any official College of Pharmacy or University record.

3.01.6 The instructor may delineate in advance other actions he/she considers to be a violation of the Code.

3.02 Violations of the College of Pharmacy Code of Ethical Professional Conduct pertaining to professional conduct include:

3.02.1 Purposely falsifying applications, forms, or records prior to admission to the College of Pharmacy, or while enrolled in the College.

3.02.2 Knowingly producing false evidence (or rumors) against another or providing false statements or charges in bad faith against another.  Knowingly publishing or circulating false information concerning any member of the University faculty, student body, staff or community.

3.02.3 Contributing to, or engaging in, any activity which disrupts or obstructs the teaching, research or extension programs of the College of Pharmacy or University, either on the campus or at affiliated training sites.

3.02.4 Threatening or purposely committing physical violence and/or verbal abuse against any member of the University faculty, student body, or staff.

3.02.5 Misusing or misrepresenting one’s status as a Pharmacy student for the right to use any University property and facilities.

3.02.6 Stealing, damaging, defacing, or unauthorized use of any property of the College of Pharmacy or University.  Diversion of any College of Pharmacy or University property for one’s own use.

3.02.7 Engaging in any facet of Pharmacy practice prior to graduation that is not under the direct supervision of a licensed practitioner or otherwise allowed by law.

3.02.8 Intentionally revealing the names of the charging party, the accused, witnesses or the facts involved in an alleged violation except in accordance with the provisions of this Code, or revealing the confidential proceedings of an Honor Board hearing.

3.02.9 Failure to report known violations of the College of Pharmacy Code of Ethical and Professional Conduct.

3.02.10 Use, possession, or participation in the trafficking of illegal drugs or controlled substances, or the misuse/abuse of alcohol and other chemical substances (including underage consumption).

3.02.11 Unauthorized access or disclosure of information about faculty, staff, or students of the College of Pharmacy, or patients/clients, that is private or confidential.

 

4.00 SANCTIONS AND RECORDS

The following sanctions, alone or in combination, may be imposed for violation of the Code by the Dean of the College of Pharmacy upon recommendation by the Board of Ethical and Professional Conduct:

4.01 Reprimand with inclusion of a letter of reprimand in the student’s file that is maintained in the Dean’s Office.

4.01.1 Students found in violation may be subject to college proposed sanctions including but not limited to:  community service, counseling, educational and rehabilitative measures or academic action including probation, suspension, and dismissal.

4.02 A recommendation of assignment of a grade of “F” in the course in which the violation(s) occurred.

4.03 A recommendation of assignment of a grade of “F” in the course in which the violation(s) occurred and a notation of “assigned for academic dishonesty” placed on the student’s transcript.

4.04 Disciplinary probation for a stated period of time which will include loss of privilege to represent the College of Pharmacy, hold an elected office or appointment to any College committee, or participation in the College’s extracurricular activities.  A notation of the conditions of probation will be included in the student’s record.  A student who fails to abide by the conditions of his or her probation will be subject to further disciplinary action, including suspension or dismissal.

4.04.1 It will be the responsibility of the student to request removal of the notation of probation after the sanction has expired.  Such requests must be submitted in writing to the Dean of the College of Pharmacy.

4.05 Suspension from the University for a stated period of time during which the student will not be allowed to take any courses in the College of Pharmacy.Furthermore, the College of Pharmacy will not accept credit for any coursework that was completed by the student at Ohio Northern University while he/she was suspended from the College. The appropriate notation of “suspension for academic dishonesty” or “suspension for violation of the Code of Ethical and Professional Conduct” will be placed on the student’s transcript.

4.05.1 It will be the responsibility of the student to request removal of the notation of suspension after the sanction has expired.  Such requests must be submitted in writing to the Dean of the College of Pharmacy.

4.06 Dismissal from the College of Pharmacy. Dismissal for violation of the Code will be noted permanently on the student’s transcript.

4.07 If a student has been subjected to sanctions for violation of the Code previously, the minimum sanction for an additional violation will be suspension.

4.08 Sanctions including probation, suspension and dismissal will apply only to the College of Pharmacy and its required coursework.

4.09 All students will be asked to record and explain any and all violations on an annual basis.

 

5.00 THE BOARD OF ETHICAL AND PROFESSIONAL CONDUCT

5.01 Composition of the Board of Ethical and Professional Conduct hereafter referred to as the “Board.”

5.01.1 The Board will consist of four pharmacy student members and three faculty members.  One student member and one alternate will be elected to represent the P2 class.  One student member and one alternate will be elected to represent the P3 class.  One student member and one alternate will be elected to represent the P4 class.  One student member and one alternate will be elected to represent the P5 class.  One faculty member and an alternate will be selected at the spring faculty meeting to represent each of the academic departments in the College of Pharmacy, as well as a representative from the Office of the Dean.

5.01.2 The student members and student alternates will be elected each year in the elections that determine the Pharmacy Council.  The Pharmacy Council representatives for the respective classes (P2-P5) will make up the Board.  The student receiving the highest number of votes in each class will serve as the student member on the Board, and the student receiving the second highest number of votes in each class will serve as the alternative on the Board.  The President or Vice-President of the Pharmacy Council will forward the results of the elections to the Dean within one week.  Each student member and alternate elected will serve a one-year term beginning immediately following the election.  Student members will be elected according to the rules governing the election of the Pharmacy Council.

5.01.3 The faculty members and faculty alternates will be appointed to three-year, staggered terms by the Dean.  All necessary faculty appointments will be made by the Dean at the Spring (March) quarter faculty meeting.

5.01.4 The Chairperson will be the P5 member with the most votes, and the Vice-Chairperson will be a faculty member selected by the Dean.

5.02 The duties of the Board Chairperson:

5.02.1 To call all meetings of the Board and to preside at all meetings.

5.02.2 To receive and review, with the Vice-Chairperson, all notifications of alleged violations of the Code, and to notify all parties involved in the alleged violation as described in Section 11.00 and 12.00.

5.02.3 To submit to the Dean within 48 hours or two (2) working days, a written report of all findings and recommendations of the Board.

5.02.4 To assist the Office of the Dean in the dissemination of information concerning the provisions of the Code.

5.03 The duties of the Vice-Chairperson will include:

5.03.1 Notification of Board members of all regular and special meetings called.

5.03.2 To receive and review, with the Chairperson, all notifications of alleged violations of the Code, and to assist the Chairperson in the notification of all parties involved in the alleged violation as described in Sections 11.00 and 12.00.

5.03.3 To assist the Chairperson of the Board and the Office of the Dean in the notification of witnesses who are to be present at a hearing.

5.04 The functions and responsibilities of the Board:

5.04.1 All members and alternates may assist the Chairperson, Vice-Chairperson and Office of the Dean with dissemination of information concerning the provisions of the Code.

5.04.2 All members and alternates may attend and participate in all called meetings of the Board, excluding hearings (Section 5.04.3).

5.04.3 To hear cases of alleged violations of the Code:

5.04.3.1 Hearings requested by students charged with violation of the Code will be heard by a Board, which will consist of the Chairperson, Vice-Chairperson, and the other student and faculty members of the Board.

5.04.3.2 In the event that a student or faculty Board member is excused or cannot be present to hear a case, the Chairperson may appoint the alternate to represent the appropriate pharmacy class as a member of the Board in place of the excused or absent member.  A member should excuse him/herself for perceived conflict of interest.

5.04.3.3 In the event that a member of the Board is involved as a charging party, witness, or the accused in the violation to be heard by the committee, the Chairperson will excuse that member and may appoint the alternate to represent the appropriate pharmacy class as a member in place of the excused member.

5.04.3.4 In the event the Chairperson is involved as a charging party or witness, or is the accused in the violation to be heard by the committee, the Vice-Chairperson will excuse the Chairperson and will appoint the alternate P5 representative as the new Chairperson.  If both the Chairperson, and the alternate P5 representative are excused, an elected Pharmacy Council officer will take the place as the Chairperson.

5.04.3.5 In the event the Vice-Chairperson is involved as a charging party or witness, or is the accused in the violation to be heard by the committee, the Chairperson will excuse the Vice-Chairperson.  In this case, the Dean will appoint a temporary Vice-Chairperson.

5.04.3.6 If neither a member nor alternate can be present to hear a case, the Board may proceed provided the Chairperson, Vice-Chairperson and three other members, or duly appointed alternates, are present.

5.04.3.7 Board members or duly appointed alternates must be present during the entire hearing process to participate in subsequent deliberations.

5.04.3.8 All recommendations of the Board will be determined by simple majority vote.  Each member present will cast a vote of guilty or not guilty.  The Chairperson will vote only in the event of a tie.

5.04.3.9 All recommendations and findings of the Board will be forwarded to the Office of the Dean within two (2) working days by the Chairperson.

 

6.00 RESPONSIBILITIES OF THE OFFICE OF THE DEAN

6.01 To administer the pledge (Section 2.01) and the reaffirmation of the pledge (Section 2.02) to all students entering the professional programs of the College of Pharmacy.

6.02 To provide information concerning the provisions of the Code and modifications of the Code to faculty, students and staff of the College of Pharmacy.

6.03 To assist the Board and any party involved in cases of alleged violation of the Code if such assistance is requested at a reasonable time prior to the scheduled hearing (Section 12.02).

6.04 To maintain confidential files regarding violations of the Code and all records concerning the findings and recommendations of the Board.

6.04.1 All records concerning violations of the Code will be filed for a period of seven (7) years following hearing the case.  Access to these records will be limited as indicated by applicable law, University policy concerning student records, and the provisions of the Code.

6.05 To notify the accused party and the charging party of Board recommendations and to implement sanctions as described in Section 15.00.

6.06 To hear all appeals as described in Section 15.00.

6.07 To implement all sanctions as described in Section 4.00

 

7.00 HEARING

A student has the right to a hearing for any charge of violations of the Code.  The student must file a written request with the Chairperson or Vice-Chairperson of the Board as set forth in Section 11.02.

 

8.00 RIGHTS OF THE ACCUSED PARTY

The party accused of a violation of the Code has the following rights:

8.01 The right to be informed in writing of the specific charge or charges made against him/her and of any sanctions recommended by the charging party.

8.02 The right to be informed in writing of the right of hearing, procedures involved in the hearing and the names of the known witnesses.

8.03 The right to receive written notice of the time and place of the hearing regarding the charges or charges if a hearing is requested by the student.

8.04 The right to present witnesses and evidence and to be present throughout the presentation of all witnesses and evidence at the hearing, if a hearing is requested by the student.

8.05 The student shall NOT be allowed to continue until the appeal process is completed.

 

9.00 RIGHTS OF THE CHARGING PARTY

A member of the faculty, staff or student body who has submitted a written notice of an alleged violation (Section 11.00) is the charging party and as such has all the rights guaranteed the accused, including the right of appeal (Section 8.00).

 

10.00 PROCEDURES FOR FILING CHARGES

10.01 When an instructor detects or witnesses a violation of the Academic Honesty Code, he/she shall provide a written notice of the alleged violation and any recommended sanctions to the Chairperson or Vice-Chairperson of the Board within two (2) working days of the time the alleged violation becomes known.  Under no circumstances shall any accusation be made in public.

10.02 A student or person other than an instructor who detects or witnesses a violation of the Code pertaining to academic honesty is advised to consult with the instructor in charge of the course in which the alleged violation occurred.  Under these circumstances the instructor will then prepare a written notice and file the notice as described in Section 10.01 if he/she determines that the facts warrant such action.  A student or person other than the instructor who detects or witnesses a violation of the Code pertaining to academic honesty may file a written notice of the alleged violation directly to the Chairperson or Vice-Chairperson of the Board Hearing Committee within two (2) working days of the time the alleged violation becomes known.  Under no circumstances shall any accusation be made in public.

10.03 Any person who detects or witnesses a violation of the Code pertaining to professional conduct shall provide written notice of the alleged violation to the Chairperson or Vice-Chairperson of the Board within two (2) working days following the time the alleged violation becomes known.  Under no circumstances shall any accusation be made in public.

 

11.00 PROCEDURES FOR PROCESSING CHARGES

11.01 The Chairperson and/or Vice-Chairperson of the Board will receive all written notices of alleged violations of the Code, and the recommended sanctions, they shall prepare a written notice of charges which includes a specific listing of the charge or charges, the names of any known witnesses and a statement of the student’s right to a hearing as well as the procedures involved in the hearing.  Copies of this written notice are to be provided to the student accused of the violation, the charging party and the instructor in charge of the course in which the alleged violation occurred within two (2) working days.  Written notice shall be sent “Certified Mail Return Receipt Requested Deliver to Addressee Only”.

11.02 If the student charged with violation of the Code desires a hearing before the Board, he/she must file a written request for a hearing to the Chairperson or Vice-Chairperson of the board within two (2) working days after receipt of notice of the charge(s)  (Section 11.01).  This request should include any reply or response the accused student wishes to make to the charges and the names of witnesses willing to testify on his/her behalf.  The Chairperson or Vice-Chairperson will then send a copy of the request for hearing to all parties who received a copy of the written notice described in Section 11.01.

11.03 If the student charged with a violation of the Code does not request a hearing or fails to request a hearing within two (2) working days (Section 11.02), the Board will consider the case based on the evidence available and will submit its findings and recommendations to the Dean.  Such deliberations shall be completed no later than ten (10) class (working) days after the student charged received the notice of the charge(s) (Section 11.02).

11.04 If the student charged with a violation of the Code requests a hearing, a date shall be set for a hearing and all parties involved notified by the Board as to the date, time and place.  The hearing shall be scheduled within five (5) working days from the date of the request for hearing (Section 11.02).

 

12.00 PRESENTATION OF EVIDENCE AND WITNESSES

12.01 Each party shall have the right to provide evidence and witnesses at the hearing and to be present throughout the presentation of all witnesses and evidence.

12.02 Each party shall provide a list of witnesses to the Board.  The Board will then issue summons to the witnesses requiring their presence at the hearing.  Witnesses with an unexcused absence will be held in contempt of the Code and will be subject to appropriate sanctions within reason.  If either party requests, for just cause, as determined by the Chairperson of the Board, that additional witnesses be present, the Board may defer the hearing until such time that the witnesses may appear and be questioned.

12.03 The Board may request the appearance of additional witnesses if the Board determines that such witnesses could present relevant information.

12.04 Any witness who wishes or needs to be excused should, in advance of the hearing, confer with the Office of the Dean.  The decision reached during this conference will be communicated immediately by the Dean, to the Chairperson or to the Vice-Chairperson of the Board who will then promptly relay any such information to all parties.

12.05 If a witness fails or refuses to appear, the Board shall first determine whether or not to proceed on the basis of other evidence or witnesses available.  If it is the decision of the Board to proceed, the challenged portions of any written statements that may have been made by the absent witness shall be disregarded.

 

13.00 HEARING PROCEDURES

13.01 The Board will conduct the hearing and all of its deliberations in closed and confidential session within the committee.

13.02 The hearing will be called to order by the Chairperson who will then identify by name members of the Board who are present for the record.

13.03 The Chairperson will then identify by name the student charged with the alleged violation of the Code and his/her witnesses and the charging party and his/her witnesses.

13.03.1 In the event the student charged with the alleged violation of the Code or any of his/her witnesses or the charging party or any of his/her witnesses fail to appear, the Board shall determine whether or not to proceed based on the witnesses and evidence available.

13.04 The presentation of all evidence and witnesses and questioning by the members of the Board will proceed generally as described by the following:

13.04.1 The charging party will present his/her evidence and witnesses.

13.04.2 The student charged with an alleged violation of the Code will present his/her evidence and witnesses.

13.04.3 The members of the Board will ask questions of all parties to the Board’s satisfaction.

13.04.4 The Chairperson may recognize others present to speak if the Chairperson believes that the information provided is required for the Board to discharge their duties.

13.04.5 Following presentation of all evidence and witnesses and questioning by the members of the Board, all parties will be excused while the Board deliberates.

13.04.5.1 The parties will remain available in the event that they are recalled as described in Section 13.05.6.

13.04.6 The Chairperson may recall the parties for further questioning if it is deemed necessary for the Board to discharge their duty.  All parties have the right to be present during further questioning.

13.05 The Chairperson may grant a recess at the request of members of the Board or the parties involved to allow time for further preparation.

13.06 The Chairperson and members of the Board shall not discuss the evidence or testimony in the presence of the parties.  All parties present shall hold all proceedings of the Board as confidential information.

 

14.00 BOARD DELIBERATIONS

14.01 The burden of proof rests with the charging party and will be satisfied by any clear and convincing evidence in the record when considered as a whole.

14.02 If the student charged with an alleged violation of the Code fails to make a statement or to answer any or all questions which shall not be considered in the determination of guilt or innocence by the Board.

14.03 The Board will begin deliberation immediately following the hearing and continue their deliberations until the verdict of guilty or not guilty is reached.  The verdict will be determined by a simple majority vote as stipulated in Section 5.04.3.8

14.04 A student’s prior record or sanctions and/or prior accusations shall be inadmissible as evidence to provide/or prove innocence or guilt.  However Board in the determination of the appropriate sanctions must consider the student’s prior record of sanctions if the student is judged guilty of the present violation.

14.05 In the event a verdict of guilty is reached, the Board will consider recommended sanctions as stipulated in Section 4.00.

14.05.1 The deliberation and determination of sanctions to be recommended may be postponed until precedental cases can be reviewed.  Deliberations concerning sanctions must be completed within two (2) working days after the determination of the guilty verdict.

 

15.00 ACTIONS IN RESPONSE TO BOARD FINDINGS

15.01 The Dean will amend or accept the findings and recommendations of the Board, and notify the parties involved of the action to be taken by the College of Pharmacy.

15.01.1 The Dean will notify the student charged, in writing, of the findings and, in the case of a guilty verdict, any sanctions to be imposed.  Copies of this notification of action shall be sent to the charging party (ies), to the student, and be placed in the student’s permanent file and the appropriate offices as determined by the Dean.

15.02 Upon notification of action, either party may appeal to the Office of the Dean as stipulated below:

15.02.1 The appeal must be filed in writing within five (5) working days after receipt of notification of the action described in Section 15.01.  The appeal must include a statement of the asserted facts and the argument concerning appeal.

15.02.2 The Office of the Dean shall immediately send a copy of the appeal to all parties who received the notification of action described in Section 15.01.

15.02.3 The other parties may submit a written response to the appeal within five (5) working days of receipt of the appeal described in section 15.02.1.

15.03 The Dean shall accept or amend the appeal and any response by the other parties.  The Dean of the College of Pharmacy’s decision will constitute the final action of the College of Pharmacy.

15.04 The Office of the Dean shall notify all parties of his/her decision(s) regarding the appeal.  This notification shall represent the College of Pharmacy’s final action.

15.05 If the student or complainant is not satisfied with the College of Pharmacy final action they may file an appeal with the University Judicial Board. (Appendix 3: Section II: Part 4, in the University Faculty Handbook)

15.06 The Office of the Dean shall monitor probation.

15.07 A student may not graduate during the appeal process.

15.08 A student may not be enrolled in classes during the appeals process.

15.09 A student returning after completion of a suspension will follow the same procedure to register as any other returning student.

 

16.0 AMENDMENTS AND REVISIONS

16.01 Proposed amendments and revisions shall be submitted to the faculty of the College of Pharmacy though the Board of Ethical and Professional Conduct.  A majority vote of the faculty is necessary for the adoption of amendments, with a majority defined as greater than 50% of those voting.  Amendments and revisions so adopted are then subject to the approval of the Dean of the College of Pharmacy and the Academic Vice President of Ohio Northern University, who may accept or veto said amendments and revisions.  If vetoed, the revisions and/or amendments may be re-voted upon by the faculty and will be added to the Code of Conduct if greater than two-thirds of the popular vote indicates approval on a given revision