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Moodle Quick Reference Guide

Use the online guide below, or download the Moodle Quick Reference Guide PDF

Getting Started with Moodle

What is Moodle?
How to log in to Moodle
How to see a list of students in a course
How to see activity report for Individual students
How to view activity reports for a course
How to edit a course settings
Adding and updating blocks
What is a block?
How to dock/undock a block
How to add, move, hide or delete a block
How to use the Quickmail block to send email
How to set messaging options in Moodle
What is calendar block
How to create a new event in the calendar block
Where to find help?
Browser recommendations and setting for Moodle
Recommended browsers and versions
Browser settings
Browser add-ons
Browser troubling shooting in Moodle

Adding Resources

How to create a Label
How to create a Page
How to add a URL resource to a course
How to add a File to a course
How to add a Folder to a course
How to add an Image using the HTML editor
How to restricting access to Resources and Activities
How to set up activity completion tracking
How to set up common module settings

Creating Assignments

How to create an assignment
How to submit an assignment
How to grade an assignment

How to submit a quiz
How to view quiz grades
How to extend times or grant special access dates to a student for a quiz
How to extend or grant special access dates to a group of students for a quiz


Gradebook

How to use the Grader Report
How to add categories and items
How to move graded items or categories
How to edit course level letter grades
How to export grades to Excel
How to import grades from .cvs file
How to grade assignments and quizzes
How to manually enter grades in the Moodle Grader Report

Course Management

How to enroll users
How to assign roles at the course level
How to create groups
How to create groupings
How to assign groupings to resources and activities
How to import content to another course

CommunicationTools

How to send email with the Quickmail block
How to use the news forum

Forums, Chats and Blogs

How to use the Forum
How to Chat
How to use Blogs

GETTING STARTED WITH MOODLE

What is Moodle?

Moodle (abbreviation for Modular Object-Oriented Dynamic Learning Environment) is an e-learning software platform (Learning Management System) for administration, documentation, tracking, reporting and delivery of online courses and augmentation of on-campus courses.

Joule has open-source Moodle at its core plus additional features and services provided by Moodlerooms

How to log in to Moodle

You can log in to Moodle Course(s) in two ways

To log in through ONU home page

  1. Open the ONU home page 
  2. Click "Information for you" drop-down menu
  3. Select your status
  4. Click on Moodle    
  5. Enter  Username and Password
  6. Click LOGIN
  7. From NorthernOnline page, select category (e.g. Engineering)
  8. From list, click on Name of Course

To  use the direct link

  1. Open a web browser of your choice (Firefox, Chrome, Safari) Note: Moodle is compatible with Firefox, Chrome and Safari browsers. Internet Explorer is not recommended)
  2. Type the URL https://northernonline.onu.edu/login/index.php  
  3. Click ONU users
  4. Enter Username and Password    
  5. Locate the Navigation Block a
  6. Click on My Courses
  7. Click on Course Name

How to see a list of students in a course

  1. Locate the Navigation block
  2. Click My Course
  3. Click Course title
  4. Click Participants
  5. Click participant’s name for their profile page    

How to see Activity Report for individual students

  1. Follow steps 1- 5 above
  2. Click on User details drop-down list
  3. Select User details
  4. Click on Activity to view Activity reports (Today’s logs, All logs, Complete report, Statistics, Grade)
  5. To log in as the student/instructor, click log in as    

How to view Activity Reports for a course    

  1. Locate the Navigation block
  2. Click on Reports
  3. Click on Activity report
    Table displays the number of views each course activity has received from participants

How to Edit Course settings

It is important to review the setting for your course to ensure that it behaves the way you want. To change your course settings:

  1. Locate the Settings block
  2. Click Edit settings
  3. Review and make changes to the default setting
  4. Click Save changes

ADDING AND UPDATING BLOCKS

What is a Block?

Moodle uses a number of interface conventions. The side columns provide spaces for over 20 Blocks, which are essentially widgets providing some kind of specialized function (e.g. Calendar block provides quick access to upcoming activities)

How to Dock/Undock a block

Users can choose to dock any Block to an accessible dock on the left.

To dock a Block

  1. Locate block to be docked
  2. Click icon labeled Move this block to the dock.

To undock a Block

  1. Locate block to undock
  2. Click on the same icon now labeled Undock this item
  3. To undock all blocks at once, click undock all icon

How to add, move, hide or delete a block

To add a block

  1. Turn editing on
  2. Select drop-down arrow in the Blocks area
  3. Select one of the blocks

To move, hide, delete or delete a block

  1. Go to the block to hide, delete or move
  2. Open eye shows block is available
  3. Close eye shows block is hidden
  4. Click × to delete block

How to use the Quickmail Block to send email

The Quickmail block allows instructors to email enrolled users. The settings may be edited to allow students to send communication using this block as well.

  1. Click Add a Block
  2. Select Quickmail
  3. Click Compose New Email to create email
  4. Select recipients and create email
  5. Click Send email

How to set Messaging options in Moodle

Activity stream, Popup notification, Email, and Alert badge notification are the four types of messaging a user can set for notifications from Moodle.

To set up messaging preferences that give control over what gets emailed and when;

  1. Locate the Settings block
  2. Select My Profile settings
  3. Click Messaging
  4. Select Message options for each communication type.
  5. Configure notification methods:
    1. Activity stream: If enabled, will send the notification to the users Activity stream.
    2. Popup notification: If enabled, the notification will pop-up from the system tray.
    3. Email: If enabled, the notification is sent as an e-mail.
    4. Alert badge notification: If enabled, the notification will appear as an alert in the Alert badge.
  6. Notifications can be sent logged in/offline depending on selections made in these settings.
  7. Click Update profile

What is Calendar Block?

Calendar block provides quick access to upcoming activities. The Calendar displays four types of events, Global, Course, Group and User. Activities in a course that have a due date associated with them will auto populate a Course Calendar event on the specified due date. Students may add User events to their personal calendars.

Events key

  • Global: Event viewable in all courses - created by admin users
  • Course: Event viewable only to course members - created by instructor
  • Groups: Event viewable only by members of a group - created by instructor
  • User: Personal event a student user can create - viewable only by the user

To display information regarding that day move the mouse over the link to the activity or events details

How to create a New Event in the Calendar

  1. Locate the Calendar block and click the month name
  2. Click the button New Event      
  3. Choose the Type of event. Note: You can only create events of the Course or User type. Course type events will be seen by everyone in this course. User type events will only be seen by you, the person who creates the event.
  4. Provide a Title for the event
  5. Provide a Description
  6. Choose the Date/Time, Duration and Repeat settings
  7. Click Save Changes

How to edit or delete a Calendar Event

  1. Locate the Calendar block and click the month link.
  2. Click the event to edit/deletw
  3. Click the Edit event/Delete event icon
  4. Make changes to the Editing event page
  5. Click Save changes

Where to find HELP?

At the bottom of every page there are links to different help resources
By clicking the link   additional information regarding the Moodle feature will be displayed.

BROWSER RECOMMENDATIONS AND SETTINGS FOR MOODLE

Recommended Browsers and Versions

For the best Moodle experience, the following are the recommended minimum browsers;

  • Firefox 4
  • Google Chrome 11
  • Safari 5

Only the most recent version of Safari, Safari 6 (OS 10.7 or later required)

Moodle will operate on Internet Explorer browsers but with limitations:

  • Internet Explorer 10 is required for drag and drop of files from outside the browser into Moodle
  • Internet Explorer 8 and 9 do not support drag-and-drop upload.    
  • Internet Explorer 9 may cause layout bugs: On some Moodle pages, the Moodle gradebook, will not display the layout correctly unless the browser is operating in compatibility mode.
    • To turn on compatibility mode in I.E. 9;
      • 1. Locate the tool bar
      • 2. Click the Compatibility Mode icon. Compatibility Mode is enabled when the icon is shaded.

Please Note: To improve security and functionality regularly update your browsers to the most recent version for your operating system.

Browser Settings

The following browser settings should be selected:

  • Enable Cookies
  • Enable Javascript*

Note: Javascript is NOT the same as Java. Moodle does not require Java
Instructions for browser settings are available at;

Browser Add-ons

You may find it useful to install the following add-ons if your browser does not already have them:

  • A PDF Reader
    To view PDF files, you need a PDF reader to be installed on your computer. A PDF browser plugin will let you view PDFs in a browser window without opening a separate program. Download Adobe Acrobat Reader at https://get.adobe.com/reader/.  The download includes the browser plugin. To install this plugin, follow prompts.
  • Apple Quicktime
    Apple Quicktime provides easy access to multiple audio and video formats your instructors may post. Macintosh computers come with Quicktime already installed. Note: Windows users should install Quicktime, there is a version for Microsoft Windows. Download Quicktime at https://support.apple.com
  • Adobe Flash Player
    The Adobe Flash Player plugin for your browser will allow you to access Flash video and rich interactive media which may be posted by some instructors. Download Adobe Flash Player https://get.adobe.com/flashplayer/

Browser Troubling Shooting in Moodle

  1. Check supported browser versions.
    Check to see if your problem is related to known issues with your browser version, above.
  2. Clear your browser's cache.
    Clearing your browser's cache may help to resolve problems such as trouble using drag-and-drop features, or trouble viewing the gradebook.
  3. Try a different browser, and/or move to a different computer.
    You may find it helpful to have more than one browser installed on your computer. If you run into problems using Moodle, moving to another browser may resolve your issues. You can also try moving to a different computer to see if the problem persists. This may help to discern whether your issue was a problem with the browser on the computer where you experienced the issue, or with Moodle.

Reference

ADDING RESOURCES

How to create a Label

Labels are text or media elements that appear on the front page of the course (e.g. banner, label of sections, provide quick instructions on the front page of yours course). To add a label:

  1. Turn on editing mode
  2. Click the Add an activity or resource link
  3. Select Label and click the Add button
  4. Enter text in Label Text Area
  5. Leave Common Module settings as Show for the label to be visible
  6. Click Save and return to course

How to create a Page

Page allows instructors to have a full range of HTML possibilities within your instruction. It is a useful resource that allows input of text that is housed off the main page of the course. To create a Page:

  1. Turn on editing mode
  2. Click the Add an activity or resource link
  3. Select Page and click the Add button
  4. Give your page a Name and Description
  5. Check box to Display description on course page
  6. Enter Page content using the HTML editor for formatting
  7. Check box to Display page name or description (option)
  8. Click Save and return to course

How to add a URL Resource to a course

The URL resource allows instructors to create a link inside the course to direct students to a website or an external file. To add a URL:

  1. Turn on editing mode
  2. Click the Add an activity or resource link
  3. Select URL and click the Add button
  4. Enter a name for the URL
  5. Write a Description
  6. Check box to Display description on course page
  7. Enter the URL in the external URL field
  8. Select a display option:
    1. Automatic - The best display option for the URL is selected automatically.
    2. Embed - The URL is displayed within the page below the navigation bar together with the URL description and any blocks.
    3. Open - Only the URL is displayed in the browser window.
    4. In pop-up - The URL is displayed in a new browser window without menus or an address bar. If In pop-up is selected, determine the dimensions of the new window.
  9. Leave Common Module settings as Show for the URL to be visible
  10. Click Save and return to course

How to add a File to a course

Files can be loaded to the main page of course. Once the file is added, an icon will appear representing either the type of File uploaded.

Quick Method:  Note: does not work with Internet Explorer (IE9 or earlier)

  1. Click the Turn on editing button
  2. Drag and drop the file onto the course section where you’d like it to appear
  3. If necessary edit title of file

Longer Method

  1. Click the Turn on editing button
  2. Click the Add an activity or resource link
  3. Select File and click the Add button
  4. Enter a Name for the File
  5. Write a Description
  6. Either drag and drop a file into the box with an arrow or click the Add button to choose a file using the File picker
  7. Click Upload this file
  8. Select display and other options
  9. Click the Save and return to course button

How to add a Folder to a course

Folders can be used to organize course contents. Folders you wish to upload have to be "zipped" or "compressed" first. If you already have a folder of files you would like to display, there are two methods:

Quick Method

  1. Click the Turn on editing button
  2. Drag and drop the folder onto the course section where you'd like it to appear
  3. Click the Unzip button to unzip the files

Longer Method

  1. Click the Turn on editing button
  2. Click the Add an activity or resource link
  3. Select Folder and click the Add button
  4. Enter a Name for the Folder
  5. Write a Description
  6. Either drag and drop a zipped/compressed folder into the box with an arrow or click the Add button to choose a file using the File picker
  7. Select Unzip
  8. Click the original (zipped) folder and click the "Delete" button to delete it
  9. Click the Save and return to course button    

How to add an image using the HTML editor

The HTML editor enables complex text and image tasks.

  1. Determine where to place the image
  2. Type text accompanying image
  3. Place curser where image is to be displayed
  4. Click Insert/edit image icon
  5. Click on Find or upload an image
  6. Select Upload a file (from computer)
  7. Choose file
  8. Click on Upload this file
  9. Click on Appearance tab to change dimensions and justification
  10. Click Insert
  11. To change image settings, click on image itself and then click again on the Insert/edit image icon

How to restrict access to resources and activities in a course

An instructor can create conditions for the availability of a course activity. Dates, score ranges, and/or the completion of other course activities trigger these conditions.

Identify dates when the activity is available and then made unavailable again.

  1. Turn editing on
  2. Choose a Resource or Activity to be added
  3. Complete settings
  4. Scroll down to Restrict access setting
  5. Allow access from/until: Determines when students can access the activity via a link on the course page.
  6. Release code: Allows the locking/unlocking of activities with a code
  7. Grade condition: Determines any grade conditions which must be met in order to access the activity. Note: If the maximum is 7, a student who scores exactly 7 will not see the activity. You could set it to 7.01 if you really wanted to include 7. If creating several different activities that appear according to grade ranges, use the same number for the maximum of one activity, and the minimum of the next. For example, you might create one activity with a maximum of 7 and another with a minimum of 7. The first would appear to everyone scoring between 0 and 6.99999, and the second would appear to everyone scoring 7.00000 to 10. This guarantees that everyone will view an activity regardless of their grade.
  8. Activity completion condition: Determines any activity completion conditions which must be met in order to access the activity. Note: Completion tracking must first be set before an activity completion condition can be set.
  9. Before activity can be accessed: Allow students to see restricted information about the activity or hide it completely.
  10. Save and return to course

How to set up Activity completion tracking

If enabled, Activity completion is tracked, either manually or automatically, based on certain conditions. Multiple conditions may be set and Activity will only be considered complete when ALL conditions are met. A tick next to the Activity name on the course page indicates when the activity is complete.

  1. Locate the Settings Block
  2. Click on Edit Settings
  3. Under Student progress select Enable, control via completion and activity settings
  4. Check Completion tracking begins on enrollment
  5. Click Save changes

Now that completion tracking has been set up, it can be applied to Resources and Activities

How to apply completing tracking to Resources and Activities

  1. Choose a Resource or Activity
  2. Complete the settings
  3. Scroll down to Activity completion and select preferred completing tracking setting
  4. Check Require review if students  have to view this activity to complete it
  5. Check Enable to select a date when activity is expected to be completed
  6. Save settings

How to set up Common module settings

Common module settings are found in all course activities to designate groups, course availability, and ID number.

  1. Turn editing on
  2. Choose activity
  3. Scroll down to Common module settings
  4. Click the Show Advanced button
  5. Select the following options:
    1. Group mode:
      1. No groups - there are no sub groups, everyone is part of one big community
      2. Separate groups - each group can only see their own group, others are invisible
      3. Visible groups - each group works in their own group, but can also see other groups
  6. Grouping is a collection of groups within the course. If a grouping is selected, then users assigned to groups within the grouping will be able to work together.
  7. Check box to make the activity available to students assigned to groups within the selected grouping.
  8. Choose whether the activity/resource should be visible or not to participants.

CREATING ASSIGNMENTS

The Assignment module allows the instructor to collect students work, review and provide feedback including grades. Students can submit any electronic files or type their responses directly into Moodle.

How to create an assignment

Creating   

  1. Turn editing on
  2. Scroll to section of course where Assignment is to be added
  3. Click Add an activity or resource
  4. Select Assignment

General settings

  1. Enter Assignment name
  2. Provide Description for the Assignment
  3. Check box if you want to display description on course page

Assignment settings

  1. Allow submissions from: This is when students can first access/ submit Assignment
  2. Due date: The last date for submitting assignment
  3. Always show description: Setting to No hides the assignment description above until “Allow submissions from” date
  4. Prevent late submissions: Setting to No allows students to submit late
  5. Require students click submit button: Setting to yes requires students to click a final “Submit” button
  6. Notify graders about submissions : If set to Yes instructor receive email upon submission
  7. Notify graders about late submissions: if set to Yes, instructor receive email upon late submission.

Submission settings

  1. Online text: If set to Yes, students can type an online text for their submission
  2. File Submission:  If set to Yes enables students to send files as their assignment submission
  3. Maximum number of uploaded files: Set to allow 1-20 uploads
  4. Maximum submission size: Recommended to set at highest of 500 MB
  5. Submission comments: If set to Yes students can leave comments on their submission

Feedback settings

  1. Feedback comments: If set to Yes allows instructor feedback comments for each submission
  2. Feedback files: If set to Yes allow for feedback files to be sent to student from instructor.

Grade

  1. Grade: Set default depending on scale choice
  2. Grading method: Select method of grading such as direct or rubric
  3. Grade category: Select category if categories have already been preset

Common module setting

  1. Group mode: No groups and separate groups used to hide work with groupings from other groups, visible groups allow visibility among groups
  2. Grouping: Groups within the grouping will be able to work together
  3. Available for group members only: Check to enable no visibility from groups or single students
  4. Visible: Show or hide item
  5. ID number: Used to allow additional calculation functions in the Gradebook

Restrict access
Note: Setting  will also block release to Gradebook, use carefully

  1. Allow access from: Overrides dates above
  2. Allow access until: Overrides dates above
  3. Release code: Students must enter code to access activity if entered
  4. Grade condition: Students must meet another grade condition to access
  5. Activity completion condition: Students must complete/review item(s) before access is available.  Activity completion must be set up
  6. Before activity can be accessed: Show or hide restrictions

Activity completion

  1. Completion tracking: Activity completion can be tracked either manually or automatically
  2. Require view: Require students to view item
  3. Require grade: Require course grade to see this item
  4. Expect completed on: Set on activity report not displayed to student
  5. Click Save and display

How to submit an assignment

  1. Navigate to the assignment within the course.
  2. Click on the assignment's title.
  3. Click the Add submission button
  4. Enter either Online text if required
  5. Drag and drop files or Click on Add to add file submission
  6. Click Save Changes

How to grade an assignment

  1. Navigate to Assignment within the course
  2. Click on the title
  3. Click link View/grade all submissions    
  4. Click on Grade icon
  5. Review student’s submission
  6. Give a grade
  7. Click on Save and show next

CREATING ASSESSMENTS

TESTS AND QUIZZES
The Quiz activity module allows the instructor to create quizzes consisting of different question types. These questions are saved in a Question bank and may be re-used within courses and between courses.

How to create a quiz in Moodle

Creating a new quiz is a two-step process. The first step involves creating the quiz activity and setting options which specify the rules for interacting with the quiz. The second step involves adding questions to the quiz.

Create the quiz settings;

  1. Turn on editing mode
  2. Scroll to the section of the course where the Quiz is to be added
  3. Click Add an activity or resource
  4. Select Quiz and click on Add
  5. Provide the Name and an Introduction for the quiz
  6. Check box to display description on course section
  7. Timing
    1. Specify the Open and Close dates
    2. Specify time limit (by defaults do not have a time limit)
    3. Control what happens if the student fails to submit their quiz before time expires
    4. Select grace period
  8. Choose Grade category and method
    1. Select Grade category (if  your Gradebook is set up)
    2. Grading Method. When multiple attempts are allowed, there are different ways you can use the grades to calculate the student's final grade for the quiz; Highest, Average, First and Last attempts
  9. Define Layout settings
    1. Choose whether questions should be shuffled within the quiz attempts
    2. Choose how many questions to display per page
  10. Select Question behavior
    1. To randomly shuffle questions each time a student attempts the quiz, select either Yes/No
    2. Select an option for questions behavior from the drop down menu
      1. Adaptive – Allows students to have multiple attempts at question
      2. Adaptive mode (no penalties) – same as adaptive with penalties
      3. Deferred feedback – students must enter an answer to each question must submit entire quiz before anything is graded or feedback provided
      4. Immediate feedback – student can submit response immediately during the quiz attempt and get it graded (one response and cannot change later)
      5. Interactive mode with multiple tries – Student is allowed to “Try again” after submitting a response and being provided with a feedback
      6. Manual grading – used for essay questions
  11. Select review options during, immediate later and after the attempt. (This section controls what information students will be shown) These options control what information students can see when they review a quiz attempt or look at the quiz report;
    1. During the attempt: Shown during the attempt
    2. Immediately after the attempt: Within two minutes of the student clicking “submit all and finish”
    3. Later, while the quiz is still open: After two minutes, but before the close date
    4. After the quiz is closed. As implied
  12. Display –
    1. Select Yes /No to show/hide  student’s name and picture on-screen during the attempt
    2. Select the number of digits to show after decimal point when displaying student  scores or grades
  13. Add Extra Restrictions on attempts - OPTINAL (password, network address, delay between attempts)
  14. Create Overall grade feedback
  15. Click Save and return to course

Add questions to a Quiz

  1. Click on the quiz name on the home page
  2. Click the Edit quiz button (the edit quiz link can also be accessed from Settings Block > Quiz administration

You can add questions from a number of locations:

Creating a new questions

  1. Click the Add a question button
  2. Choose the question type and click Next
  3. Select the question Category
  4. Fill in the question form and give a grade to the correct answer
  5. Click Save changes

You can continue adding questions this way, clicking the “Add a question” button each time.

Choose a pre-made question (question banks). If you already have questions made they can be added by:

  1. Clicking the arrows next to them in the question bank or
  2. Checking  all boxes and then clicking Add to quiz button

How to assign points to questions

  1. Under the Setting block select Quiz administration
  2. Click on Edit quiz
  3. Next click on the Editing quiz button
  4. Change the number in the box to set how many points each question is worth
  5. To change the maximum grade, change the number in the box at the top of the quiz
    (The default is one point per question and 100.00 maximum grades).

How to submit a Quiz    

  1. Locate the quiz link
  2. Click button Attempt quiz now
  3. Answer questions and click Next. (Depending on how quiz is set up, students may be able to submit one answer at a time, save answers without submitting or submit one page at  a time.)
  4. When completed check Summary of attempts
  5. Click either Return to attempts or Submit all and finish

How to view quiz grades

  1. Locate the Settings block
  2. Click on Couse administration
  3. Click on Grades — This will show scores for all students for all graded activities

How to extend times or grant special access to dates to a student for a quiz

  1. Locate quiz activity and click on Title
  2. Locate the Settings block and click on Quiz administration
  3. Click on User overrides    
  4. Click button Add user override
  5. Select Override user(s)
  6. Choose Open or Close quiz date/time    
  7. Click Save
  8. Override details will be displayed

How to extend times or grant special access dates to a group of students for a quiz

  1. Locate quiz activity and click on Title
  2. Locate the Settings block and click on Quiz administration
  3. Click on Groups overrides
  4. Click button Add group override
  5. Select Override group
  6. Choose Open or Close quiz date/time
  7. Click Save

GRADEBOOK

How to use the Grader Report

All grades for each student in a course can be found in the course gradebook. The grader report collects items that have been graded and allows instructors to view, change, sort them out into categories and calculate totals.

  1. Locate the Settings block
  2. Click on Couse administration
  3. Click Grades    
  4. View tab: Instructor view of grades (not what students see)
  5. Categories and items tab: Allows instructors to group specific activities (e.g. Forums) and then change grade settings for that group only
  6. Scales tab:  List scale provided for grading activities. Currently only admins can set scales.
  7. Outcomes tab (competencies and goals) Specific descriptions of student’s achievement.
  8. Letter tab: Shows the settings for percentage ranges and letter grades for the course.
  9. Import tab: Grades may be imported as CSV or XML file.
  10. Export tab: Grades can exported to Excel spreadsheet, plain text file or XML
  11. Settings tab:  determine how grades appear for all participants in the course
  12. My Preference tab: Allows instructors to set up how the Grader Report displays grades and other relevant information.

How to add categories and items

Categories, subcategories and items:  Categories or folders which contain items [typically activities] – allows nesting of categories. For example you can group all forums from one course together and then assign credit by setting weights. Weights determine how much the grade is worth in the overall total.

  1. Locate the Setting block
  2. Click on Course administration
  3. Click on Grades
  4. Choose Full View or Simple View under Categories and Items from the drop down menu,    
  5. Click Add category button near the bottom of the page  
  6. Type Category name
  7. Select aggregation settings
    1. Mean of grades - The sum of all grades divided by the total number of grades
    2. Median of grades - The middle grade when grades are arranged in order of size
    3. Lowest grade
    4. Highest grade
    5. Mode of grades - The grade that occurs the most frequently
    6. Sum of grades - The sum of all grade values, with scale grades being ignored
  8. Aggregate only non-empty grades: This setting determines whether empty grades are not included in the aggregation or are counted as minimal grades, for example 0 for an assignment graded between 0 and 100.  Include empty grades?  YES or NO
  9. Include outcomes in aggregation: If enabled, outcomes are included in the aggregation. This may result in an unexpected category total.
  10. Aggregate including subcategories: This setting determines whether grades in subcategories are included in the aggregation.
  11. Drop the lowest: This setting enables a specified number of the lowest grades to be excluded from the aggregation.
  12. CategoryTotal — Rather than a simple average or sum, Moodle can perform very complex calculations to produce the totals for each category and for the whole course.
    Item info This setting provides space for entering information about the item. The information is not displayed anywhere else.
  13. ID number: Setting an ID number provides a way of identifying the activity for grade calculation purposes.
  14. There are 4 grade types:
    1. None - No grading possible
    2. Value - A numerical value with a maximum and minimum
    3. Scale - An item in a list
    4. Text - Feedback o Scale: This setting determines the scale used when using the scale grade type. The scale for an activity-based grade item is set on the activity settings page.
  15. Maximum grade: This setting determines the maximum and minumum grades when using the value grade type.
  16. Grade to pass:  This setting determines the minimum grade required to pass.
  17. Grade display type: This setting determines how grades are displayed in the grader and user reports.
    1. Real - Actual grades
    2. Percentage
    3. Letter - Letters or words are used to represent a range of grades
  18. Overall decimal points: Determine the number of decimal points to display for each grade. It has no effect on grade calculations, which are made with an accuracy of 5 decimal places.
  19. Hidden: If ticked, grades are hidden from students. Its  hidden until date may be set if desired, to release grades after grading is completed.
  20. Locked: If ticked, grades can no longer be automatically updated by the related activity.

How to move graded items or categories

  1. To the right of the item you need to move, click the blue icon and wait for the screen change
  2. Click the empty box “below” the category name to move the item    
  3. Click Save changes button

How to edit course level letter grades

  1. Locate the Setting block
  2. Click on Course administration
  3. Click on Grades
  4. Click the Letters tab
  5. Click on Edit grade letters
  6. Click on Override site defaults  
  7. Make changes
  8. Select Unused to remove a grade/boundary
  9. Click the Save changes button.

How to export grades to Excel

  1. Locate the Setting block
  2. Click on Course administration
  3. Click on Grades
  4. Select the Export tab
  5. Choose Grade items to export (one or more) and click the “Submit” button
  6. Preview the data
  7. Click the Download button
  8. .Select the “Open with” option or the “Save File” option when prompted

How to Import grades from (.cvs) file

  1. Locate the Setting block
  2. Click on Course administration
  3. Click on Grades
  4. Select the Import tab
  5. Make sure to select a comma delimited (.csv) file by clicking the Choose a file  button or dragging and dropping into the arrowed window
  6. Select Upload a file from the left hand side
  7. Click the Browse button
  8. Click the Upload this file button.
  9. Once select, click the Upload grades button
  10. Review import items
    1. Identify user by:
      1. Map from (email address from spreadsheet)
      2. Map to (useremail from Moodle list)
    2. Grade Item mappings: Spreadsheet items are on the left while current Moodle items are on the right.
  11. Ignore all items except those column grades to be imported.  Match them to a current gradeitems (WARNING:  this will overwrite the current contents) or select “new grade item”
  12. Click the Upload grades button
  13. Click Continue

How to grade assignments and quizzes

  1. Navigate to the assignment within the course.
  2. Click on the assignment's title.
  3. Click on the View/grade all submissions  
  4. Click on the checkmark within the “Grade” column or "Update" in order to access submission and feedback area.
  5. Enter the grade in the “Grade out of” box and enter any feedback comments or feedback files.
  6. The student’s work appears next to the Flie submissions which can be opened by clicking the file
  7. Click one of the four buttons below;
    1. Save changes will save your feedback and close the window.
    2. Save and show next will save your feedback and bring up the next "ungraded" assignment.
    3. Cancel will ignore your feedback.

How to manually enter grades in the Moodle Grader Report

  1. Locate the Settings block
  2. Click on Couse administration
  3. Click Grades
  4. Click the Turn editing on button (upper right hand corner)
  5. Locate activity to be graded and enter the numerical grade in grading cell
  6. Click Update button to save changes and submit grades

COURSE MANAGMENT

Course Administration
Features in the administration block allow instructors to manage course settings, create groups, view the course gradebook, assign roles, import contents, etc.  Most of the links in the administration block in a course are only visible and available to instructors. Students see a course administration block with just two links - Profile and Grades (assuming "Show grades" is set to yes in the course settings).

How to Enroll Users

  1. Locate the Settings block and click on Course administration
  2. Click on Users
  3. Click on Enrolled users
  4. Click the Enroll users button
  5. Browse or search for the user
  6. Click the Enroll button opposite the user.
  7. Click the 'Finish enrolling users' button (or  close the enroll users box)
    The user will then appear in the list of enrolled users.

How to assign roles at the course level

All course participants are enrolled in the course and assigned an appropriate role.
To assign an enrolled user a role:

  1. Locate the Settings block and click on Course administration
  2. Click on Users
  3. Click on Enrolled users
  4. To assign an enrolled user a role, click the Assign roles icon (green plus sign) in the roles column then select the desired role.
  5. To remove a role assignment, click the delete icon (red) next to the role name.

How to create Groups

Instructors can organize students into groups within the course or within particular activities.
To create a group;

  1. Locate the Settings block and click on Course administration
  2. Click on Users
  3. Click on Groups
  4. Click the Create group button
  5. Provide a Group name and Group description (optional)
  6. Click the Save changes button
  7. Select the group to which you want to add participants, then click the Add/remove users button
  8. In the Potential members list, select the users you want to add to the group. Multiple users may be selected using the Crtl key.
  9. Click the Add button to add the users to the group

How to create Groupings

The Groupings feature permits an instructor to assign one or more groups to grouping. A grouping can then be aligned to an individual activity or resource so that the grouping has access to the module.

  1. Create groups first (see above)
  2. Then navigate to Settings block
  3. Click on Course administration
  4. Select Users    
  5. Click the Grouping tab
  6. Select Create groupings    
  7. Enter Grouping name and Grouping description    
  8. Click Save changes    
  9. Under Edit column, click the Show groups in grouping icon    
  10. Select the group or groups in the right column
  11. Click Add
  12. Click Back to groupings button to view grouping tab with groups and associated groupings

How to assign Groupings to Resources and Activities    

  1. Create Groups first (see above)
  2. Turn Editing on
  3. Navigate to the resource/activity    
  4. Click on the Update icon    
  5. Scroll down to Common module settings    
  6. Click the Show advanced button
  7. Check the box Available for group members only
  8. Use the Grouping drop-down menu and select a grouping
  9. Click Save and return to course

How to Import Content to another course

Course activities and resources may be imported from any other course that the instructor has editing permissions in. This will allow the instructor to re-use instead of re-creating one or more activities or resources.

  1. Locate the Settings block and click on Course administration
  2. Click on Import
  3. Select the course you wish to import from and click Continue.
    You will be presented with the "backup settings" page. Use the check boxes for import activities, blocks and or filters as types of items which will show on the next screen.
  4. Select the elements you want to include in the import in the Schema settings step.
  5. Review and click Perform import
  6. You should see the "Import complete. Click continue to return to the course." message, or an error message indicating that the import process did not take place    

COMMUNICATION TOOLS

How to send email with the Quickmail block

The quickmail block adds a link to a tool that has a checkbox list of all students in the course, and a mail composition text area. You can check the students you like, and email those and only those. This enhances the existing communications systems of messaging (one user) and subcribed forums (all subscribers) by allowing teachers to select a specific subset of students.

  1. From the “Add a block” block (while editing button is on), use the drop down menu to select the “Quickmail” block item. The settings may be edited to allow students to send communication using this block as well.
  2. To create a new email click "Compose New Email."
  3. Select recipients, create email, then click "Send email."
    1. Select recipients in the right hand column, then select add to move them to the Selected Recipients column on the left. Notice that if groups are created and individual or multiple groups can be selected.
    2. Files can be attached using the file picker by selecting "Add...."
    3. The Subject line for the email is required.
    4. Enter in a Message body for the email.
    5. A signature can be used if previously created.
    6. The email creator can receive a copy of the email if set to Yes. 
  4. Select "Signatures" to create a custom signature that can be added to an email.
  5. Enter the Title, Signature details, then "Save Changes."
    1. Title of Signature.
    2. Signature details or what will be displayed when signature is used.
    3. Default, if selected this signature will be used by default unless an alternate one is chosen.

Manage Emails

  1. Select View Drafts to see emails that have been created but not sent.
  2. Select View History to view emails that have been sent.
  3. Select Configuration to edit Quickmail block settings.

Determine Configuration settings, then select "Save changes."

  1. If set to "Yes" student users can also use the Quickmail block to send emails to the users enrolled in the course.
  2. Select what roles to be filtered.
  3. If checked the Course Shortname will be added to the Subject line of the email.
  4. If checked a Breadcrumb trail will be added to the Email Body.

How to use the News Forum

Each course has a default forum when created called the “News forum” which does not allow students to post.  This news forum is set to send an email to all students. "News forum" generally located first in main course page.

  1. Click "News Forum"
  2. Click "Add a New discussion topic"
  3. Enter your "Subject" and "Message"
  4. If attaching a file, go to the bottom of the page and click "Browse" to locate the file.
  5. To send immediately, check the "Mail now" box and click on the "Post to forum" button.  If you do not check the “Mail now” box, the system will wait 30 minutes to send the message to students.
  6. Students will receive this via E-mail as well as under the "Latest News" area.

FORUMS, CHATS AND BLOGS

How to use the Forum

  1. At the course home page, click the “Turn Editing On” button
  2. Select “Add an activity or resource”
  3. Scroll down the options list and choose the “Forum” radial button
  4. Within the General box
    1. Enter the name of the forum
    2. Select one of the four forum options
      1. “Standard forum for general use” ([default] can post discussions and replys)
      2. “A single simple discussion” (can reply but not post a discussion)
      3. “Each person posts one discussion” (one discussion per person, all can reply)
      4. “Q and A forum”(must post before “seeing” other posts)
    3. Check “Display description on course page” if you want the description to appear from the front page
    4. Select a subscription mode
      1. “Optional subscription” (can choose to subscribe)
      2. “Forced subscription” (subscribed and cannot unsubscribe)
      3. “Auto subscription” (subscribed but can unsubscribe)
      4. “Subscriptions disabled” (cannot subscribe)
    5. Read tracking for this forum?
      1. Optional - Participants choose
      2. On - Tracking on
      3. Off – Tracking off
    6. Maximum attachment size set at maximum
    7. Maximum number of attachments can be up to 100
  5. Post threshold for blocking section
    1. Time period for blocking (select to time to limit students on posts)
    2. Post threshold for blocking (maximum number of posts allowed)
    3. Post threshold for warning (warning as posts approach threshold)
  6. Grade
    1. Grade category (select category if available)
  7. Ratings
    1. Roles with permission to rate (ability to grade)
    2. Aggregate type
      1. No ratings (default)
      2. Average of ratings - The mean of all ratings
      3. Count of ratings - The number of rated items becomes the final grade. Note that the total cannot exceed the maximum grade for the activity.
      4. Maximum - The highest rating becomes the final grade
      5. Minimum - The smallest rating becomes the final grade
      6. Sum - All ratings are added together. Note that the total cannot exceed the maximum grade for the activity.
    3. Scale (select a scale)
    4. Restrict ratings to items with dates in this range: (check to enable date selection)
  8. Common module settings
    1. Group mode
      1. No groups
      2. Separate groups (groups do not see other groups)
      3. Visible groups (groups see other groups)
    2. Grouping (shell container for groups-necessary to complete making separate groups)
    3. Visible (show or hide, similar to eye)
    4. ID number (creating id for grade calculation purposes such as formulas)
  9. Restrict access
    1. Allow access from (enable to set a current or future date)
    2. Allow access until (set to cut off access)
    3. Grade condition (select assignment or quiz and grade if using this condition)
    4. User field (base access on specific field)
    5. Activity completion condition (can deny access if condition not met)
    6. Before activity can be accessed (show greyed-out or hide completely)
  10. Activity completion
    1. Completion tracking (allow students to self-track or assign conditions)
    2. Require view (must open the item)
    3. Require grade (must have received a grade)
    4. Require posts (set number of posts student must complete)
    5. Require discussions (set number of discussion student has to create)
    6. Require replies (set number of replies)
    7. Expect completed on (enable to set a completion date; student does not see this date)
  11. Click the “Save and return to course” button

How to Chat

  1. At the course home page, click the “Turn Editing On” button
  2. Select “Add an activity or resource”
  3. Pick the “Chat” radial button
  4. General:
    1. Name of this chat room:  assign a name (required)
    2. Introduction text: a brief introduction (required)
    3. Display description on course page (show the introduction on the main home page)
    4. Next chat time (set the time chat will be available)
    5. Repeat sessions
      1. Don’t publish any chat times (no times)
      2. No repeats – publish the specified time only (one time only)
      3. At the same time every day (repeat daily)
      4. At the same time every week (repeat weekly)
      5. Save past sessions (never delete or set days)
      6. Everyone can view past sessions (yes, no)
  5. Common module settings
    1. Group mode
      1. No groups
      2. Separate groups (groups do not see other groups)
      3. Visible groups (groups see other groups)
    2. Grouping (shell container for groups-necessary to complete making separate groups)
    3. Visible (show or hide, similar to eye)
    4. ID number (creating id for grade calculation purposes such as formulas)
  6. Restrict access
    1. Allow access from (enable to set a current or future date)
    2. Allow access until (set to cut off access)
    3. Grade condition (select assignment or quiz and grade if using this condition)
    4. User field (base access on specific field)
    5. Activity completion condition (can deny access if condition not met)
    6. Before activity can be accessed (show greyed-out or hide completely)
  7. Activity completion
    1. Completion tracking (none, self-tracking or check require view below)
    2. Require view (must be opened)
    3. Expect completed on (not visible to students)
  8. Click the “Save and return to course” button

How to use Blogs

To enable a blog via your course rather than your profile:

  1. Within the course, click the “Add a block” drop down menu
  2. Select “Blog menu”
  3. Click “Add an entry about this course”
  4. Click “Add a new entry”
  5. General:
    1. Entry title (required)
    2. Blog entry body (required)
    3. Attachment (optional)
    4. Publish to (anyone or draft-yourself)
  6. Tags:
    1. Add tags under the “other tags” box
  7. Associations:
    1. Blog about course (checking associates the blog with the course)
  8. Click the “Save changes” button