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COC Bylaws (Revised and Approved February 2014)

Purpose

The Arts and Sciences Committee on Curriculum (COC) shall:

  • Study and make recommendations to the Faculty of the College concerning matters pertaining to the Arts and Sciences curriculum.
  • Have certain limited authority to make decisions on behalf of the Faculty as specified in these Committee bylaws as approved by the Faculty of the College (Unless otherwise provided for in the Constitution).
  • Consider matters within its competency raised by itself; by the Dean of the College; the Faculty of the College, individually or as a whole; or any body within the College.

Meetings

  • The COC shall meet within ten days following certification of the annual election.
  • The COC Chair or Assistant/Associate Dean shall notify members in writing not later than three calendar days in advance of regular meetings.  Said notification shall include a list of the matters which may come before the Committee at that meeting.
  • The Dean’s Office and COC Chair may call meetings in case of an emergency as defined with at least three days notice.
  • The Committee shall establish and make known to the Faculty of the College the time and place of its regular meetings.
  • The Committee shall typically meet on the first Monday of each month at 3:00 pm.  If committee business is not completed within the normal period of one hour, the Committee customarily will reconvene on the first Wednesday of the month. The Dean’s Office publishes a schedule of meetings at the beginning of the academic year.

Membership

The COC shall consist of the following:

  • Two members to be elected by each of the Divisions of the College, for terms of two years;
  • Two members to be elected at-large by the College, for terms of two years;
  • The Dean of the College, serving as ex officio and non-voting;
  • The Assistant/Associate Dean of the College, serving as ex officio and non-voting;
  • The Director of the Honors Program, serving as ex officio and non-voting;
  • Two students enrolled in the College, to be selected by the Arts and Sciences Student Advisory body, for terms of one year.

Note: The University Registrar (or designated representative) has a standing invitation to attend all meetings and advise the Committee on matters relevant to their area of responsibility.

COC Members shall abide by the following term limits:

  • The Chair of the COC shall be elected from among the Faculty of the Committee.  The Chair of the COC may serve no more than five years consecutively.
  • In accordance with the College constitution, a faculty member may serve no more than three consecutive terms on COC.

Faculty elections to the COC shall take place annually at the first meeting of the academic year in the following rotation:

  • The members from the Divisions of Fine Arts, Humanities, and Mathematical and Natural Sciences shall be elected in even-numbered years.
  • The members from the Divisions of Social Sciences, Professional Studies and Education, and the members elected at-large shall be elected in odd-numbered years.

Each Division shall certify to the Secretary of the Faculty the names of the members elected by the Division, and the results of all elections shall be recorded and published.

If a vacancy occurs on the Committee, as determined by the Committee Chair, Divisional Chair, or Dean, then a special election shall be held in the same manner by which the member was originally elected to fill the unexpired term.

Duties and Authority

The Committee has the authority to act on behalf of the faculty to approve:

  • Special Topics courses
  • New sections of TREX courses
  • Fulfillment of Distributional requirements by EXDS courses taught by faculty members in departments, which traditionally fulfill the Distributional requirement
  • Changes to information in the course catalog

The Committee shall receive proposals, reports, and recommendations from the administration, the departments, and the general faculty, and shall have the authority and responsibility to evaluate and make recommendations to the Arts and Sciences Faculty concerning all other curricular matters.

Procedures

  1. General Guidelines
    1. Proposals must be received by the Arts and Sciences Dean’s Office at least seven working days prior to the meeting in which they are to be considered
    2. Proposals must be received by members of the Committee at least five working days prior to the meeting in which they are to be considered. Voting on the proposals is to be completed at the next scheduled COC meeting after consideration (under Old Business) to provide opportunity for further clarification and review before presentation to the Arts and Sciences Faculty for approval when appropriate.
    3. Any change to course catalog information (including new programs, courses, and changes in major requirements) is to be submitted in time for the December meeting of COC. These submissions enable completion of the University Catalog and Registrar information in time for summer and fall pre-registration held during the Spring Semester.
    4. The agenda shall include the following items in the order given:
      1. Approval of minutes of previous meeting
      2. Hearing of reports
      3. Old business
      4. New business
      5. Announcements
      6. Adjournment
    5. Absentee votes shall not be permitted.  A member who is forced to be absent for up to one semester may appoint a voting substitute for missed meetings.  If a committee member must be absent for greater than a semester, then a substitute must come from the represented body by election.
    6. Alternate methods of voting (e.g. online or email) may be authorized by majority vote of the Committee.
    7. A quorum for meeting shall be 2/3 of the voting members.
    8. Agenda items shall be organized by Department in the order they are submitted to the Dean’s Office. They shall be considered in the same order as they appear on the agenda.  The Committee, by majority vote, may elect to consider agenda items out of order.
    9. The assembly may direct the Chair to call one or more meetings of the Committee for an informal discussion or workshop session dealing with topics for which the Committee is responsible.
    10. Procedures not covered within these bylaws shall follow Robert’s Rules of Order (most recent edition).
    11. Responsibility for recording and archiving records, policies, and procedures are assigned as follows:
      1. The Committee Secretary (elected from the Committee body)
        • Takes minutes and maintains a corrected and approved copy of the minutes of each meeting. 
        • Sends a copy of the minutes to the Dean’s Office to be kept on file.
      2. A copy of all proposals and approved copies are to be maintained in the Dean’s office.  Proposals that are deemed as editorial in nature may be approved by the Dean’s Office representative and are reported to COC members at the next meeting of the COC. The COC retains the right of review.
      3. At the beginning of each academic year, the Chair of the Committee distributes the current bylaws to the members of COC. The Committee reviews its policies and procedures and updates them as needed, reporting them to the College Faculty for approval.  Approved bylaws are forwarded to the following:
        • Members of the Committee
        • Arts and Sciences Faculty  
        • College of Arts and Sciences Department Chairs
        • Associate Vice President for Academic Affairs
        • Vice President for Academic Affairs
    12. The Chair of the Committee (or designated representative) is responsible for reporting to the Faculty of the College all matters which have come before it, all actions taken thereon, and all matters which are pending before it.
  2. Submitting Proposals to the COC

    Use the following basic three-step procedure whenever submitting proposals to the COC. When proposing a new program or deleting a program, follow the procedures outlined in Appendix 5 of the Faculty Handbook.  Materials for a new major must be submitted as a complete packet of information in order for it to be forwarded to COC for consideration.  A complete packet on information includes an executive cover letter, all course curricular materials (course changes, additions, deletions, etc.), a program description, and impact statement materials.

    1. Consult

    Consult all parties likely to be involved or affected by this proposal.  The purpose for this step is not necessarily to seek a recommendation, but rather to apprise all interested parties so they are prepared to enter the discussion when the proposal is considered.  The following list is illustrative of individuals to be consulted under various circumstances:

    Department Chair Always when his/her department offerings are affected – unless you are the Chair
    Deans Always when his/her college offerings are affected
    Department Chairs of Other Colleges Always when his/her department offerings are affected
    Registrar As needed
    Others As needed

    Because a wide variety of proposals come before the COC, it is difficult to itemize all those others who should be consulted.  Accordingly, upon submission of a proposal, the Dean’s Office may request a brief summary memorandum concerning proposals for distribution to affected College of Arts and Sciences Chairs.

    The names of those with whom you have consulted should be provided in your executive summary; support statements from these same individuals are encouraged.

    In the case of specialized programs (interdepartmental, interdisciplinary), it is especially important to study and follow the individual guidelines for each program.

    1. Write the Proposal

    Follow University guidelines for submission of new courses or programs.  Related requests may be combined into a single proposal as appropriate.  When in doubt, consult with the Chair of the COC.  Normally, Department Chairs in charge of affected programs submit proposals.  If other faculty or staff take the lead in writing and submitting a proposal, they must clearly present the position of the Department Chair in the proposal. 

    1. Submit and Support the Proposal

    Submit the proposal to the Dean’s Office.  The Dean’s Office will check the proposal for completeness, evaluate its implications for the curriculum, and upon approval of the Dean’s Office, forward the proposal to the Committee for its consideration. 

    Those submitting proposals, or their designees, must attend the meeting at which the proposal is introduced and/or debated and voted upon. In other words, a representative who is familiar with the proposal shall be available to summarize the proposal and answer questions.  Proposals will not be considered at a particular meeting of the COC if an appropriate representative is not present for consultation.

    When submitting a proposal for which specific guidelines are not provided, follow the recommended three-step procedure. (See Section B.1.)  When writing the proposal itself, clearly state the request and provide the appropriate basic information (catalog and implementation information) on the first page of the proposal along with a rationale for the proposed change.

    Be sure to identify who is writing and submitting the proposal. Depending on the proposal, it may be appropriate to:

    1. Three Step Process
    2. Adding, Revising, or Deleting a Course
      1. Write an executive summary cover sheet that describes all the changes coming forward from a Department. This will explain the basic nature and reason for the changes and will be provided to the members of COC upon approval of the Dean’s Office.
      2. Complete the current Registrar’s form (http://www.onu.edu/registrars_office/forms_and_reporting_tools_for_facul...) for all course revisions, additions, and deletions available on the Registrar’s webpage.
      3. In the case of a new course addition, provide a sample syllabus for the course containing the following information:
        • Course Objectives
        • Content Outline
        • Form of Class Meetings
        • Proposed Texts
        • Anticipated Reference Materials
        • System of Course Evaluation and Course Grading
        • Prerequisites and Co-requisites
        • Credit Hours
        • Terms to Be Offered
        • Attributes
      4. Describe how the proposed course fulfills the educational goals of ONU.  Responses to this item will depend on the type of course being added or revised. 
        • Arts and Sciences Distributional Courses:  Explanation or justification must be provided for meeting the distributional requirement. When a course outside of a traditional discipline is proposed to meet an Arts and Sciences distributional requirement, the results of consultation from the appropriate Division are to be provided.
        • Courses for the Undergraduate Major or Minor:  If approval is sought for undergraduate courses that apply toward major or minor requirements within a Department or Program, provide the Department or Program mission statement and Department or Program goals/objectives.  Then, describe how the proposed course fulfills the mission and goals/objectives. 
        • Other:  If approval is sought for courses that do not fit the categories identified above, describe how the course fulfills the College mission statement.
      5. Address logistical considerations.
        • Students: Answer the question, “Who is likely to enroll and in what numbers?” In addition, state specific eligibility criteria, if applicable.
        • Scheduling: Address the following issues. When would the course be scheduled (each semester, every other year)? What is the impact on others? What is the impact on the Department’s offerings? What is the impact on other Department’s offerings? What other institutional implications should be considered?
      6. Provide an impact statement which addresses the following:
        • Staffing:
          • Faculty – Who will teach the new/revised course? What are their credentials and qualifications? How will teaching responsibility for this course be sustained?
          • Administration – Will additional administrative support be required? Will additional staffing be required? What facilities and equipment (current and/or new) will be required?
        • Library Holdings
        • Anticipated Enrollment
        • Required in a Major Program
        • Elective in a Major Program
        • Timetable for Implementation
        • Other: Provide other information that may be unique to your request as appropriate.
    3. Adding or Revising a Degree Program, Major, or Minor
      1. Follow procedures outlined in Appendix 5 of the Faculty Handbook.
      2. Write an executive summary cover sheet that describes all the changes coming forward from a Department. The executive summary will be provided to COC members.
        • Provide basic catalog copy including:
          • List of courses, electives, cognates, prerequisites, and corequisites
          • Number of hours in the Program
          • Other details as appropriate or needed (When revising, include both original and revised copy.)
        • Describe the Program’s relationship to the College mission statement and/or to the Department’s mission statement.  In other words, why does ONU and/or the Department need a new/revised Program and how will the new/revised program fulfill ONU’s educational goals?
    4. Adding Other Special Courses
      1. Special Topics
        • Write an executive summary.
        • Complete the special topics form from the Registrar’s Office.
        • Write a brief impact statement regarding staffing and other resource related concerns.
        • Provide a syllabus (See Section B.2.c.).
      2. TREX Sections
        • Write an executive summary describing how the new section fulfills the objectives of the TREX course including how the course:
          • Provides an experience for the student to successfully transition to college life at Ohio Northern University
          • Demonstrates ties between general education and the major or potential major – It includes assignments that allow students to make connections between their particular major or potential major and the University general education outcomes and conveys the importance of general education.
          • Includes integrated college-level skills and habits of mind development. Though it is not a study skills class, the course gives the students a solid foundation for work in future general education classes by developing skills such as information literacy.
        • Provide a sample syllabus of the new section proposed along with sample course assignments.
        • Provide evidence that the course has already been approved for the Critical and Creative Thinking general education tag.
    5. Deleting a Degree Program, Major, or Minor
      1. Follow procedures outlined in Appendix 5 of the Faculty Handbook.
      2. Write an executive summary cover sheet that describes the changes coming forward from a Department. This will explain the reason for the deletion. The executive summary will be provided to COC members
    6. EXDS – Arts and Sciences Distribution Assignment 
      All EXDS courses, which are intended to satisfy a distribution in the College of Arts and Sciences, must submit a completed “A & S Distribution Fulfillment for EXDS Courses” form and any additional information described below for the particular circumstance to the Arts and Sciences Dean’s Office. 

      1. A faculty member teaching a section of EXDS that is intended to fulfill a Distributional requirement which is traditionally filled in the faculty member’s department must submit the form and provide a syllabus for the course.

      2. A faculty member teaching a section of EXDS that is intended to fulfill a Distributional requirement that is not traditionally filled in the faculty member’s department must provide a justification or explanation of how the course meets the Distributional requirement to the appropriate Division or Department(s) and must request a vote of the faculty of that unit. A vote of the faculty in the Bylaws of the Arts and Sciences Committee on Curriculum appropriate unit must be conducted within ten business days of this request. If a majority of the relevant faculty members vote to approve the distributional fulfillment, the Chair of the unit must provide the numerical results of the vote in a memo to the applicant. Those who voted against the proposal are invited to express their concerns in writing or in person to the Committee on Curriculum. If a majority of the faculty members of the relevant unit vote not to approve the distributional fulfillment, the proposal will not be considered by the Committee on Curriculum. Faculty must submit the form, the justification or explanation of how the course meets the Distribution, a syllabus, and the memo from the Chair of the appropriate Division or Department(s) to the Arts and Sciences Dean’s Office. 

    7. Other Proposals
      When submitting a proposal for which specific guidelines are not provided, follow the recommended three-step procedure. (See Section B.1.) When writing the proposal itself, clearly state the request and provide the appropriate basic information (catalog and implementation information) on the first page of the proposal along with a rationale for the proposed change. Be sure to identify who is writing and submitting the proposal.

      Depending on the proposal, it may be appropriate to:
      1. Describe the proposal’s impact on or relationship to the College mission statement, the Departmental mission statement, or general education goals.
      2. Describe assessment activities. 

​Complete your proposal by addressing any logistical considerations such as the impact on faculty, students, administration, scheduling, and the institution in general. Consult with the Chair of COC as needed.

Forms

The ONU Registrar's Office Course Catalog Additions, Changes, or Deletions form – available from the Registrar’s web page – is to be completed by the proposing Department and submitted to the Dean’s Office along with a memo summarizing the prescribed changes. Similarly, the form for Special Topics, TREX, and EXDS is also available on the Registrar’s web page.

AttachmentSize
PDF icon COC Bylaws - Revised Feb 2014135.19 KB
PDF icon COC EXDS Forms250.89 KB